A pdf copy of the below policy can be downloaded here.
| british_two_stroke_club_ltd_website_privacy_policy.pdf |
THE BRITISH TWO STROKE CLUB LIMITED
Website privacy policy
This website is operated by THE BRITISH TWO STROKE CLUB LIMITED. The privacy of our users is extremely important to us and therefore we encourage all users to read this policy very carefully because it contains important information regarding:
• who we are;
• how and why we collect, store, use and share personal information;
• your rights in relation to your personal information; and
• how to contact us and supervisory authorities in the event that you have a complaint.
Who we are
THE BRITISH TWO STROKE CLUB LIMITED ('we', 'us', 'our') collect, use and are responsible for storing certain personal information about you ('you', 'your', 'yours').
The personal information we collect and use
Personal information is information which you can be identified from (and does not include any anonymised forms of information).
1. Types of personal information
We may process the following types of personal information in relation to you:
Membership Details, Name and Address, Telephone Numbers and Email Address.
How your personal information is collected
This section describes how the above types of personal information are collected by us. Your personal information will be collected as follows:
1. Personal information obtained from you directly
We will sometimes obtain information from you directly, or through Club Forms
2. Changes to the way in which we collect your personal information
In the event that we need to obtain personal information in relation to you from any other source than those described above, we shall notify you of this.
How we use your personal information
1. General purposes
In general, your personal information will generally be processed for the following purposes:
Lawful basis for processing of your personal information
We have described above the purposes for which we may process your personal information. These purposes will at all times be justified by UK data protection law.
1. General lawful basis
The lawful basis upon which we are able to process your personal data are:
To develop the Clubs business, Membership Details, running of the Club.
Sharing of your personal information
On any occasion where any of your personal information is shared with any third party, we shall only permit them to process such information for our required purposes, under our specific instruction, and not for their own purposes. We are required to enter into a formal legal agreement to enable such sharing to take place.
In order to meet the purposes we have described above, we may on some occasions need to share your personal information with other third parties. Those third parties will be:
How long your personal information will be kept
Your personal information will only be kept for the period of time which is necessary for us to fulfil the above purposes.
We envisage that your personal information shall be retained by us for the following:
Keeping your information secure
We will ensure the proper safety and security of your personal information and have measures in place to do so. We will also use technological and organisation measures to keep your information secure. These measures are as follows:
Users account information is controlled by a unique Membership Number and Passcode
We have proper procedures in place to deal with any data security breach, which shall be reported and dealt with in accordance with data protection laws and regulations. You shall also be notified of any suspected data breach concerning your personal information.
Children
Our website is not intended for children (anybody under the age of 18). We do not intend to collect data from children.
Your rights
Under the UK General Data Protection Regulation you have a number of important rights free of charge. In summary, those include rights to:
If you would like to exercise any of these rights please contact our Data Protection Officer: THE SECRETARY. in the following manner:
via email to the Secretary at [email protected] or write to the Secretary at the Registered Offices at 8 Pagham Gardens Hayling Island PO11 9SS
Your requirements
If you would like this policy in another format (for example: audio, large print, braille) please contact us using the details below.
Complaints procedure
We hope that we can resolve any query or concern you raise about our use of your information.
The UK General Data Protection Regulation also gives you right to lodge a complaint with the supervisory authority. The supervisory authority in the United Kingdom is the Information Commissioner.
Changes to the privacy policy
This privacy policy was published on 1st August 2024 and last updated on 1st August 2024.
We may change this privacy policy from time to time and will notify you of any changes by:
By details in the news section of the Clubs Website and publication in the Club Magazine (The Independent).
Contacting us
Our Data Protection Officer is THE SECRETARY.
Any requests or questions regarding the use of your personal information should be made to the above named person using the following method:
via email to the Secretary at [email protected]
or write to The Secretary at the Registered Offices 8 Pagham Gardens Hayling Island PO11 9SS
Sources of further Information
This policy provides key information to you regarding the processed of your information. For certain areas of our information processing, we have further comprehensive details contained in other documentation. This information can be located as follows:
Website privacy policy
This website is operated by THE BRITISH TWO STROKE CLUB LIMITED. The privacy of our users is extremely important to us and therefore we encourage all users to read this policy very carefully because it contains important information regarding:
• who we are;
• how and why we collect, store, use and share personal information;
• your rights in relation to your personal information; and
• how to contact us and supervisory authorities in the event that you have a complaint.
Who we are
THE BRITISH TWO STROKE CLUB LIMITED ('we', 'us', 'our') collect, use and are responsible for storing certain personal information about you ('you', 'your', 'yours').
The personal information we collect and use
Personal information is information which you can be identified from (and does not include any anonymised forms of information).
1. Types of personal information
We may process the following types of personal information in relation to you:
Membership Details, Name and Address, Telephone Numbers and Email Address.
How your personal information is collected
This section describes how the above types of personal information are collected by us. Your personal information will be collected as follows:
1. Personal information obtained from you directly
We will sometimes obtain information from you directly, or through Club Forms
- To take out Membership of the Club,
- Renewing Membership to the Club
- To provide the Club Magazine
- To purchase and provide Club Regalia
- For Registration for the annual rally and AGM
- DVLA Registration and Dating System
2. Changes to the way in which we collect your personal information
In the event that we need to obtain personal information in relation to you from any other source than those described above, we shall notify you of this.
How we use your personal information
1. General purposes
In general, your personal information will generally be processed for the following purposes:
- To enter into a contract for Membership of the Club.
- To Provide services through the Club to you.
Lawful basis for processing of your personal information
We have described above the purposes for which we may process your personal information. These purposes will at all times be justified by UK data protection law.
1. General lawful basis
The lawful basis upon which we are able to process your personal data are:
- where we have your consent to use your data for a specific purpose;
- where it is necessary to enter into a legal contract with you or to perform obligations under a legal contract with you;
- where it is necessary to enable us to comply with a legal obligation;
- where it is necessary to ensure our own legitimate interests or the legitimate interests of a third party (provided that your own interests and rights do not override those interests). Wherever we rely upon this basis, details of the legitimate interests concerned shall be provided to you;
- where we need to protect your own vital interests (or the vital interests of another person); and/or
- where it is needed in the public interest (or where we are acting in our official functions), provided that the task or function has a clear basis in law.
To develop the Clubs business, Membership Details, running of the Club.
Sharing of your personal information
On any occasion where any of your personal information is shared with any third party, we shall only permit them to process such information for our required purposes, under our specific instruction, and not for their own purposes. We are required to enter into a formal legal agreement to enable such sharing to take place.
In order to meet the purposes we have described above, we may on some occasions need to share your personal information with other third parties. Those third parties will be:
- To keep you informed about news, events, activities. Special offers and services at the British Two Stroke Club Limited.
- To share your details with other Club members.
- To share your contact details with the local sections leaders as necessary and to keep you informed of local activities.
- We may also share with selected chosen advertisers, and suppliers of the Club for special offers and benefits to your Membership.
How long your personal information will be kept
Your personal information will only be kept for the period of time which is necessary for us to fulfil the above purposes.
We envisage that your personal information shall be retained by us for the following:
- Name and addresses as long as Membership of the Club
- If not a Member, personal information will not be collected
Keeping your information secure
We will ensure the proper safety and security of your personal information and have measures in place to do so. We will also use technological and organisation measures to keep your information secure. These measures are as follows:
Users account information is controlled by a unique Membership Number and Passcode
We have proper procedures in place to deal with any data security breach, which shall be reported and dealt with in accordance with data protection laws and regulations. You shall also be notified of any suspected data breach concerning your personal information.
Children
Our website is not intended for children (anybody under the age of 18). We do not intend to collect data from children.
Your rights
Under the UK General Data Protection Regulation you have a number of important rights free of charge. In summary, those include rights to:
- fair processing of information and transparency over how we use your use personal information;
- access to your personal information and to certain other supplementary information that this Privacy Statement is already designed to address;
- require us to correct any mistakes in your information which we hold;
- require the erasure of personal information concerning you in certain situations;
- receive the personal information concerning you which you have provided to us, in a structured, commonly used and machine-readable format and have the right to transmit this information to a third party in certain situations;
- object at any time to processing of personal information concerning you for direct marketing;
- object to decisions being taken by automated means which produce legal effects concerning you or similarly significantly affect you;
- object in certain other situations to our continued processing of your personal information, or ask us to suspend the processing procedure in order for you confirm its assurance or our reasoning for processing it;
- object to processing our your personal information where we are doing so in reliance upon a legitimate interest of our own or of a third party and where you wish to raise to an objection to this particular ground;
- otherwise restrict our processing of your personal information in certain circumstances;
- (claim compensation for damages caused by our breach of any data protection laws; and/or
- (in any circumstance where we rely upon your consent for processing personal information, you may withdraw this consent at any time.
If you would like to exercise any of these rights please contact our Data Protection Officer: THE SECRETARY. in the following manner:
via email to the Secretary at [email protected] or write to the Secretary at the Registered Offices at 8 Pagham Gardens Hayling Island PO11 9SS
Your requirements
If you would like this policy in another format (for example: audio, large print, braille) please contact us using the details below.
Complaints procedure
We hope that we can resolve any query or concern you raise about our use of your information.
The UK General Data Protection Regulation also gives you right to lodge a complaint with the supervisory authority. The supervisory authority in the United Kingdom is the Information Commissioner.
Changes to the privacy policy
This privacy policy was published on 1st August 2024 and last updated on 1st August 2024.
We may change this privacy policy from time to time and will notify you of any changes by:
By details in the news section of the Clubs Website and publication in the Club Magazine (The Independent).
Contacting us
Our Data Protection Officer is THE SECRETARY.
Any requests or questions regarding the use of your personal information should be made to the above named person using the following method:
via email to the Secretary at [email protected]
or write to The Secretary at the Registered Offices 8 Pagham Gardens Hayling Island PO11 9SS
Sources of further Information
This policy provides key information to you regarding the processed of your information. For certain areas of our information processing, we have further comprehensive details contained in other documentation. This information can be located as follows:
- Membership Details are held on the Membership Secretary's Computer.
